Be Smart About Art

Completer Finisher and Administrator wanted to work with the Be Smart About Art team!

written by: Alex Aug. 6, 2019 6) BSAA Events, Announcements & Opportunities 517 views

Completer Finisher and Administrator wanted to work with the Be Smart About Art team!

Be Smart About Art is looking for a Completer-Finisher and Administrator. Read on for information on the role and details of how to apply.

About the role: Completer Finisher Job Purpose

The role is freelance 4-8 hours a week at a rate of £15/hour primarily working from the home office of Founder and Director Susan J Mumford in Lewes, Sussex. 


Duties + Responsibilities

  • Monitor email inbox: respond to messages (incl website enquiries), file messages; 

  • Follow-up conversations via telephone / Skype; 

  • Create event listings (eventbrite, facebook, website);

  • Make changes to the website as instructed (uploading blog posts, adding content to the Members’ Gateway and updating other pages);

  • Transfer webinars + podcasts from hardware to the Internet; 

  • Arrange team meetings + retreats; 

  • Administer 1-2-1 program (from enquiries to tracking);  

  • Administer professional development programme (bookings, questions, posting of BSAA products); 

  • Add subscribers to the mailing list (from paper-based opt-in); 

  • Administer Membership database (also incl updating email list for members only);   

  • Update Client Relationship Management (CRM) platform; 

  • Scan feedback forms and add testimonials to the database; 

  • Fulfil book and other product orders (incl sending follow-up message to buyers); and

  • Other tasks as required. 



Person Specification

Enthusiastic positive individual who loves challenges

> Solution minded problem solver

> Educated to further education level in Maths and English

> Committed team member

> Quick learner able to work under pressure when necessary


Abilities and Skills

> High attention to detail with excellent written and verbal communication skills 

> Resilient, flexible and adaptable

> Self motivated with ability to work independently and use initiative

> Presentable and professional

> Technology savvy with willingness to learn new platforms. 

> Existing knowledge of Google Drive (and potentially g Suite), Mailchimp (or equivalent), email communication clients (incl automatically filing of emails) + a range of cloud-based applications and software


How to apply:

To apply for this role please send a CV and a covering letter (no more than 2 sides of A4) outlining why you think you are suitable for the role to Susan via savvy@besmartaboutart.com titled Completer-Finisher Application.


Please ensure your CV contains:

> Personal contact details

> Details of current employment

> Dated employment history (job titles, duties & name of employer)

> Details of your education and relevant training

> Names of two professional referees (referees will not be approached before selection or without your permission)


The deadline for applications is by noon 29th August. 


Interviews: 10 minute phone interviews will take place on 30th August. Shortlisted candidates will be invited to a second in person interview on the morning of either 2nd or 6th September.  

Interviews will be held at our Be Smart About Art offices in Lewes, Sussex


Privacy Notice

Be Smart About Art Ltd complies with the Data Protection Act 2018 and the General Data Protection Regulation (EU) 2016/679 under the control of its Information Governance Policy. Your information will be stored confidentially and only be used for the purposes of selection and recruitment for the role applied for. Your information will not be transferred outside the organisation. By submitting an application, you are indicating that you are content for your details to be stored by Be Smart About Art Lt for the purposes of handling this recruitment process until such time as an appointment is made.  After appointment, all application information will be safely destroyed unless you give us permission to retain it in our Talent Bank for the purposes of informing you about other future employment opportunities which may be of interest. 


Equal Opportunities

Be Smart About Art Ltd is an Equal Opportunities Employer which means that all applications will be judged on the candidate’s individual merit and abilities in relation to the job description for the role and no applicant will be unfairly discriminated against on the basis of any protected characteristic (as defined by the Equality Act 2010) or will be disadvantaged by conditions or requirements which cannot be shown to be justifiable. Applicants should be advised that the role is based from a home office in a period property with step access, narrow doorways and a toilet on the third floor. 


Thank you for your interest in working with Be Smart About Art!